January 2023 Coopers Board Meeting

Roll:

Non-members:

Herman intro:

Incoming board:

Herman has nominated and moved Jessica McGraw to the Treasurer position for the 2023 calendar year, from her elected position of Member-At-Large

December meeting:

November 2022 meeting notes are ratified and will be posted to the website

Membership

Clear bags again w/ 10-year logo – to be priced and reviewed if feasible
Coins (design in progress)
Scarf design in progress
Jerseys will happen again this year, will need a bigger ordering period over previous runs.
We still have a relationship with Dirty Tees (not open until mid Jan), Herman needs to talk to them about ongoing partnership and communication
Member events – want to do more this season, watch parties, other events
- David can talk to Mile Wide Brewing about watch parties and pre/post game meet up space
- Event committee should be restarted this year for this
- Bryan will start calendar for the season and as our sponsors are locked in, Event committee should lock in the dates with a sponsor for watch parties to give
- Carl wants to help head up an Away Game committee or work with Events committee to help organize
- Tifo app already has locations and schedule,
- David and Mathew want to discuss a move from Slack to Discord, need to add to next meeting agenda
- Memberships 2023 – should be opened up by Feb 1st
  - David to finish designs in next week
  - Vote/feedback on Slack
  - Put together collateral/
St. Patricks Day parade
- Tailgaters also want to do it
- Mike has said that info will be up on the Hibernians site soon

Partnerships

Want to have partnerships locked in
El Nopal – want to expand to all stores and do revolving locations, but also give members more opportunities for membership to use discounts
Atrium, Mile Wide, El Nopal all on the list to re-engage soon
Goodwood has talked about doing something, but instead of single person/item discounts, one night of discounts for all. Potential AngelShare opportunity there
Can try targeting beer groups with memberships as the savings can quickly pay off
ATG – open to donating
Jess – suggested template letter for approaching and locking in partnerships

Angel’s Share

Herman to review donation information to make sure we’re still in compliance
KRM holiday donation went very well, Jess, Rebecca, were able to take a large shipment of goods over
Coopers used to support Special Olympics events such as Polar Plunge, they would like us to this again. Benton recently posted something for https://www.classy.org/team/469722?is_new=true Sounds like we are on board to set up a team and solicit donations
Jess and Rebecca (LCL) have discussed actual volunteer opportunities, things that aren’t just donations.
- Suggestion: Coopers Day/Give a Day thinng maybe with Roots 101 Museum
March – Jess wants to work with St. Baldricks. It likely would be the home opener. $5/shave donation last time. ~$1400 raised. We can maybe do this at the season opener during the tail gate
KRM also does volunteer opportunities – Jess will get more info
Bryan to reach out to Americana Center to see about group volunteer opportunities

Events:

Herman wants to do a membership cookout, can be part of a match or not. This can coincide with the mid-year membership meeting. Herman has some potential deals on grillables that can be used.Would be a members-only exclusive event.

Inventory

Bryan to work with Herman about putting together an inventory of what all the Coopers have
- Equipment for Podcase, merch, tifo material, etc.

Media Committee

Sarah wants to get a TikTok started
Bryan to reach out to Sarah and Mathew with Media notes and spreadsheet, sounds like there’s a bit of overlap such as doing membership profile and what not
Start reaching out to membership to invite them into things – add something to the site, add something to newsletter footers, etc.

Financials

Current balance right at 2k, that’s between 4 different places
Two bank accounts
- First Financial (old)
- Stock Yards (new acct)
Square (~$800) – Square wouldn’t let Nick move it to Stock Yards, Jess can once everything moved over
Paypal – $66
Jess is taking over as treasurer
Nick just filed taxes (quarterly) before handing over
With new changes, we need to pay taxes on memberships.
- With a $25 membership, we treat it as though sales tax is baked into that cost ($1.50)
Nick to work with Jess regarding accounts and tax needs

Membership Comms:

Push for engagement, but also a poll or something to see what the membership wants
Mathew: wants to clarify social media policy – consensus is that the temporary restrictions put in place after the Final were for the duration of 2022, not indefinite.

COOPERS