Attending:
President: Ken Luther
Vice President: Herman Quinn
Treasurer: Nick Knutson
Secretary: Matt Owens
At Large:
Brianna Roby
Benton Newman
Braeden Downey
Guests:
Bryan Volz

Welcome/Introductions

Approval of minutes from last meeting

M: Matt
S: Brianna
Vote: All 5 aye

Old Business

  • We now have all 2021 merchandise.
  • Herman and Brianna are working on a new commerce app.
  • The team is providing in-stadium smoke again.
  • 2021 memberships are up for sale. Current memberships sold: 18
  • Half of the Vamos Morados kits arrived. Jorge and Matt got them
  • delivered by Christmas (except for one, which was Matt’s fault.)
  • We have permission to use the 2020 pin as a logo should we choose.

Financial Report

  • $3842.52 bank balance
  • Scarves, coins, and 2nd round of Vamos Morados kits were paid out.
  • Q3 Kentucky tax was paid.
  • Major remaining expense will be tifos.
  • IRS form for 501c3 status is up to date.
  • We have until May to file it for 2020.
  • We are now tax compliant.
  • Q4 tax should be minimal.
  • $50,000 is where the tax situation changes.

2021 Coopers Annual Plan (CAP)

  • The purpose is to decide the general direction for the year.
  • It is a set of guidelines and goals, and we can change it if something
  • comes up.
  • We will take a month to edit and update it. The vote will be in February.
  • Ken will discuss it on the next Barrel Proof.
  • We are looking at changing the mission statement to include
  • partnership with other groups and be inclusive of all professional soccer
  • in Louisville.

Committee Nominations

Committee structure seems to be more or less sound.

Goals for 2021

  • Revise the bylaws by March
  • Apply to be an official supporters’ group for Racing Louisville FC.
  • Conduct all necessary elections, following all established Coopers bylaws.
  • Put in a dynamic budgeting process that can be carried forward into the future.
  • Have an effective and efficient management suite for the Coopers’ funds.
  • Establish a soccer mentorship program for underprivileged youth.
  • 6 tifos, 3 per team is the aim. We make 3 for LCFC and help for Racing.
  • Price estimate $1500.
  • Collaborate and build a song/chant menu for Racing.
  • Refresh Louisville City songs.
  • Look at recruiting more capos. We have at least 5 now, but new people need time to get experience.
  • March to the Match and St. Patrick’s Day parade are probably a no-go, but we would like to do that again.
  • Set up and publicize a survey for how people want to receive communications, and improve how we communicate.
    • Matt will get Brianna the information for MailChimp.
    • Ken will talk to Matt Dalton about writing emails again.
  • Look into hosting a virtual pub night and see if there is a viable way to do it. Discuss at next meeting.
  • Jorge wants to do a Spanish podcast. Matt can assist with recording.
  • Brianna can help with hosting.
  • Racial/Social justice. Maybe signal boost what the club is doing and
  • participate. We could maybe offer a panelist. Herman is willing to represent us if needed. Work towards being a safe area for everyone.
  • Minimum of 4 fundraising efforts. Target $2000 in fundraising. We need
  • to work on a roadmap for the year. Assemble a team to help with these efforts. Look at a deal with ATG for a portion of a beer going to a
  • charity. Compile a list and let the group pick.

Operations

Braeden and Ken will be involved.

Merchandise and Membership

Matt is doing this now, but wants to be involved rather than run it.
Braeden and Benton are interested.

Communications

Mathew Ballard is interested.

Angel’s Share

Benton is the pick.

New Business

Allocate $1000 for tifos.
M: Ken
S: Herman
Vote: The remaining 5 present voted aye.


Michelle from LCL is putting together player welcome gift baskets. She wants
to know if we want to contribute. We can give a pin, a scarf, and a welcome
note.
M: Ken
S: Brianna
Vote: The remaining 5 present voted aye.

Website issues

A PHP upgrade will take down our current site in 3 weeks.
Motion: In the immediate term, authorize Bryan to migrate to a
template that will allow us to continue to operate. He is to get approval
for significant expenditures. Establish a committee for the purpose of
determining what our longer team need are and to implement them.
M: Matt
S: Brianna
Vote: All 5 aye

The club wants input on songs after goals and when the players leave the
stadium.

Action items:

  • Nick will complete Q4 Taxes.
  • We all will work on a list of charities we want to support.
  • Ken will finalize and present the CAP for the February Meeting.
  • Notify the membership of the bylaws review process within 2 weeks.
  • Matt will get Brianna the information for MailChimp
  • Ken will ask Matt Dalton about writing email blasts again.
  • Matt and Brianna will work with Jorge to get the ball rolling on a Spanish podcast.
  • Matt to set up a website committee Slack channel and assist Bryan as needed.
  • Put submissions for goal songs and walk off songs in the Slack.
  • Ken and Matt to get Membership recruitment out.