Coopers Board Meeting

August 14th, 2019
Venue: Odeon
Time: 6:30

Board Members present: Anthony Leanhart, Glenn Grumm, Matt Owens, Shana Farmer, Jestin Mounts, Katie Harper, Herman Quinn

Regular Members: Beth Grumm, Simone Prewitt

Absent: Patrick Blanton, Wyatt Weeks

Meeting Called to Order: Matt Dalton
Motion: Katie Harper
Second: Glenn Grumm

Treasurers Report: $6492 in Bank in July
$128.39 from Deposit from Square for Memberships sold
$50 from raffle
$80 going out for having Square as a service
$72 for G-suite$6468 in the Account currently
After all is taken out we are looking at around $3000 in the account (2921.82 minus ~$1421 for the shirt donations, leaving us with around $1500).

We need Smoke desperately. $480 is the proposed amount to spend on the smoke.

Donation to Kentuckiana Pride should be $2000, the $4500 previously recorded seemed to be a mathematical error.

G-Suite is free for non-profit, so we can save $70 a month for that. Need to look at adding amendments to the Bylaws that dictate who handles money and how it is handled.

Pride Contacts: Allen Hatchell (President) Allen.Hatchell@KYPride.com Chuck Martin (VP) Chuck.Martin@KYPride.com
LeRoy Gross (Secretary) LeRoy.Gross@KYPride.com
Aaron Angel (Treasurer) Aaron.Angel@KYPride.com

Motion: Give $2000 donation to Kentuckiana Pride
Second: Herman Quinn
Passes

Motion: Buy Smoke for $480: Glenn
Second: Katie
Passes

Past Business: Coopers were always a 501(c)3, so that’s a thing.

Fundraising Ideas: T-shirts, Hats, Scarf to match TIFO, Amazon Smiles, All merchandise needs to further the Coopers message.

Re-order Bags to sale individually, Scarf Contest in September, pre-orders for memberships starting in September 9 (looking at $25 or $30)

Pre-orders are $25, after that it’s $30 (September 1st to November 1st, includes Scarf and Pins, scarf unknown until the contest is over (limited to 500 memberships expected for next year)
$10 for the clear bags.

Motion: For the above Glenn
Second: Matt Owens
Passes

If the winner of the scarf contest is under 40% in the initial voting of the contest, there will be a runoff of the top 3 voted designs.

Motion: Katie Harper
Second: Matt Owens
Passes

Looking at 50 hats at $8 each, looking at $450 each.

New Business:

Discussion of the constitutional changes to be done at the next meeting, look at the

Next meeting will be September 11th at 6:30pm

Charity:

Power Soccer this month, Raffle is this month ends on the 24th
Game is on the 24th, they need volunteers, will be at the parking lot at the tailgate.

Motion to adjourn: Glenn Grumm
Second: Katie Harper
Meeting Adjoruned at 8:28pm